Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Senior Coordinator supports the Director and Manager of the US Partnership Office and firm management by fulfilling a variety of duties, including facilitating meetings and events, preparing meeting papers, scheduling, travel arrangements, other administrative duties and assisting with various projects and initiatives.

This position is ideally located in Austin, Dallas, Houston, or San Antonio, Texas. We offer a hybrid schedule with the opportunity to work primarily remote. All personnel, absent those with an approved accommodation, are expected to be in the office under certain circumstances, including but not limited to client business needs; firm business travel; participating in firm, group, or team meetings/events; at the request of their supervisor; when needed to serve a client or accomplish a task for the firm that requires in-office attendance, etc.

The Senior Coordinator reports to the Director of the US Partnership Office. This position is non-exempt position and eligible for overtime pay when appropriate. Overtime and flexibility in schedule may be required from time to time.

• Assist with researching, planning and setting up special projects, tracking progress (including cost estimates and actuals), status reporting, and liaising with other departments and offices
• Maintain organization of electronic files in the firm's document management system (iManage)
• Provide administrative and clerical support to firm management including proofreading materials for content, grammar and accuracy
• Assist with production of documents, correspondence and emails including revisions, formatting and redlining, data entry and production of spreadsheets and PowerPoint presentations
• Schedule meeting and coordinate video and conference calls, reserve conference rooms and circulate details to participants and USVC when applicable; manage and present content for certain meetings
• Handle travel arrangements and itineraries including air, hotel, and ground transportation
• Review and process expense reimbursements and vendor invoices
• Support special projects as requested

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• High school diploma is required, but college degree is preferred
• Must be proficient in Microsoft Office
• Excellent written/verbal communication skills
• Ability to maintain confidentiality and discretion with all aspects of position
• Forward-planning skills, and ability to manage and prioritize own workload effectively
• Organizational and problem-solving skills essential, including critical thinking
• Must exercise good judgment and professionalism in communication and behavior

Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

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